Minutes 09/08/2014

Rolfe Regular Council Meeting/Public Hearings

Monday, September 8, 2014

Rolfe Community Center, 6:30pm


Mayor Lancaster called the meeting to order at 6:30pm.  Council present – Joe Ramaekers. Tom Andersen, Carl Struve and Dan Allen.  Absent – Al Kuchenreuther.  Struve/Allen moved to remove the Surveillance Cameras from the agenda since it has been placed on private property.  All ayes. Carried. Allen/Struve moved to approve the consent agenda including amended agenda, minutes and bills.  All ayes. Carried.

No mayor comments. Clerk asked if any council will be attending the two upcoming meetings.

Ramaekers commented on new Hometown bride signs and placement.  Council gave blessing to place signs.  No citizen comments and 1 dog complaint, mayor is handling.

Allen/Andersen moved to approve liquor license for Rolfe Area Market.  All ayes. Carried.

Rick Johnson from the Rams Event Center asked if the water/sewer/storm water charges could be forgiven and not charged in the future.  They will continue to pay the gas, but they use little water.  Andersen/Allen moved to forgive the current water/sewer/storm sewer bills and not charge for future bills.  All ayes. Carried.

Allen/Andersen moved to approve the agreement with Interstate Power Systems for 2 generator maintenance for year 2015.  All ayes. Carried.

Struve/Allen moved to approve the pay request #2 from Gingerich Well & Pump in the amount of $52,877.29 and change order #2 for the new well project.  All ayes. Carried.

Moved to Interstate Power Systems.  Dan/Tom moved to approve the agreement with Interstate power for the 2015 year.  All ayes. Carried.

Council set date for codification for September 16th, 2014 at 6pm in the Community Center.

Council decided with no garage sales there will not be a fall clean up days.  Possible more days in the spring cleanup days.

Allen/Struve moved to approve to sell scrap metal by sealed bids at next month’s meeting.  All ayes. Carried.

Andersen/Ramaekers moved to sell the 6 lots on Walnut with the stipulation that building, junk be removed and the grounds be cleared of weeds and debris and said buyer has 60 days to comply.  All ayes. Carried.

Allen/Anderson moved to approve #584 a resolution proposing the sale of City of Rolfe real property, described as Lot 7 Fourth Add Blk 31 – parcel # 0805203021, Pocahontas County, Iowa, also known as 705 Des Moines Ave. Bal Lot 8 Fourth Add Blk 31 – parcel # 0805203020, Pocahontas County, Iowa, also known as 705 Des Moines Ave. PT of Alley E Lot 7 Fourth Add & S 16’ W ½ Alley E of Lot 8 Blk 31 – parcel # 0805203022, Pocahontas County, Iowa, also known as 705 Des Moines Ave. W 100’ of N 12’ Lot 6 Fourth Add Blk 31 – parcel # 0805203023. Pocahontas County, Iowa, also known as 705 Des Moines Ave.  Ayes: Struve, Ramaekers, Andersen and Allen.  Carried.

Mayor opened the public hearing 7:00pm for the sale of above described property.  Mayor asked for any comments.  No comments were made.  There were no written comments.  Mayor closed the public hearing at 7:04pm.  There were no bids on the property.  Council decided to try again in the spring.

Struve/Allen moved to amend resolution #574 the debt service language in the resolution.  All ayes. Sandblasting of the pool quote was at $30,137.00, Discussion on infrastructure of pool, cost, and other possibilities.  No action taken at this time.

Mayor asked audience if anyone objected to opening the Public Hearing Early, there were no objections.  Mayor opened the public hearing at 7:10pm on the STATUS of the CDBG Sanitary Sewer Project.  Maggie Carlin from MIDAS gave update. 1.) General description of accomplishments to date: Thus far, all removal and replacement of manhole castings have been competed, and 20% of the project’s manhole lining has been completed. Approximately 30% of sanitary sewer work has been completed to date.

2.) Summary of expenditures to date, $48,323.00 has been expended in CDBG funds to date, and $27,968.50 has been expended in local funds to date. Total expended to date is $76,291.50.

3.) General description of remaining work, approximately 80% of the manhole lining component of the project remains. Spot repairs have also yet to be completed. Remaining project work is expected to be completed by mid-October of this year. 4.) General description of changes made to the project budget, or performance targets, activity schedules, project scope, location, objectives, or beneficiaries: The original project description called for lining and repairing 4,870 LF of sanitary sewer lines and rehabilitation of 65 existing manholes to decrease infiltration and preserve the structural integrity of the system. When completed, this project will benefit all residents of Rolfe. The City received $300,000 in CDBG funds from IEDA. In the CDBG application, the total cost of the project was originally estimated at $470,000. ($300,000 in CDBG funds and $170,000 in local funds – 64% CDBG funds, 36% local funds). An amendment was added to the grant contract for an additional 13 blocks of sewer lining, 1 additional spot repair, and 6 additional manhole rehabilitations since the awarded construction bid of $222,880 came in well-below the engineer’s anticipated construction cost of $338,000. Total amended project cost currently is approximately $384,475.00. ($18,000.00 for Administration, $29,000.00 for Engineer’s Contract, and $337,475.00 for Amended Contractor’s Contract). The City has contracted with Bolton & Menk, Inc. to provide engineering services for the project. The Engineer’s construction contract amount was for $29,000.00. To date, $18,834.50 has been paid. The City has contracted with MIDAS Council of Governments to provide grant administration. The original contract amount was for $18,000.00. To date, $4,417.00 has been paid. Spray Com. Utilities, Inc. is the prime contractor for this project. The amended construction contract is for $337,475.00. To date, $53,040.00 has been paid. Blacktop Service Company will be a subcontractor responsible for aiding Spray Com Utilities, Inc. in the completion of this project. The contract amount is estimated to be at $13,500.00. 5.) Person(s) authorized to receive and respond to citizen proposals, questions, and complaints concerning the funded activities will be: Maggie Carlin MIDAS Council of Governments, 602 1st Ave. South, Fort Dodge, IA 50501 6.) Person(s) available and able to provide technical assistance to groups representative of low and moderate income persons in preparing and presenting their proposals for the request and use of federal funds. MIDAS Council of Governments, 602 1st Ave. South, Fort Dodge, IA 50501.  Maggie answered questions from resident’s.  No other questions or comments Mayor closed the public hearing at 7:20pm.

Andersen/Allen  moved to approve the CDBG Expenses in the amounts of  - Bolton and Menk – Engineering Services through 8/14/14 – Total Cost $3,839.50, CDBG - $2402.00, City - $1,437.50, Spray Com Utilities – Construction Services through 8/28/14 – Total Cost $50,388.00, CDBG - $31,520.00, City - $18,868.00, MIDAS – Administration through August 2014 – Total Cost $1,586.00, CDBG - $1,586.00, City - $0.00.  All ayes. Carried.

Ramaekers/Andersen moved to adjourn at 7:23pm.  All ayes. Carried.

Julie Lancaster, Mayor


Angela Schneider, City Clerk